Board Members Present: Ralph Wills, Jack Smit, Ed Miller, Mike Dingman, Rob Strittmatter, Bill Minto, Hal Strickland, Rick Shryock, Rich Gleason,
Board Members Not Present: Blair Meason, Art Simcox,
Sports Programs Represented: Karen Shores (Registration, Sports Reporting, and Facility Allocations), Softball (Judy Gollaway), Basketball (Rick Shryock), WOGCAF (Hal Strickland), LL Baseball (Howard Bernstein), Soccer (Mark Abbott), Tennis (Doug Kegerreis), Cheerleading (Theresa Ogden), Football (Carlos Osteguin, Steve Turner), Eric Pittelkau – SYA Rugby, Al Monica – Sports Action Photography
1. Opening Remarks – Ralph Wills
· None
2. Youth Rugby – Proposal to initiate a CYA program, Eric Pittelkau
· Summer “Touch” program (end of May to end of August)
· Lat year saw 65 SYA participants and 160 SYC participants, part of Potomac Rugby Union Youth League (about 800 kids ages 6 – 16 in 20 organizations in Maryland, DC, VA) – some are exploring “Tackle” programs for above U-11
· Approximately $90 registration fee
· Two 1.5 hour practices per week, games begin end of June, 6 or 7 weekend games + weeknight games, tournament in mid-August, end of season “Cup”
· Rugby is a “club” sport in high school
· Playing age is date on 6/30
· Teams consist of about 15 players (vacations, etc.), 7 per side in games, 4 10-minute quarters
· No extraordinary equipment necessary (cleats, mouthpiece)
· Eric to provide a descriptive write-up so that the Board can vote on whether or not to go forward
3. Budget presentations:
· Tennis (Budget approval moved, seconded, and unanimously passed)
o Summer and new Fall session (two 5-week sessions in summer and one 5-week session in Fall)
o Participation up, about 93 in 2004
o Fee increasing $5 from last year to account for $5.50 county fee
o Travel fee increased $15 - $5.50 county fee and $10 t-shirt costs
· Cheerleading (Budget approval moved, seconded, and unanimously passed)
o Fee increasing $5 from last year
o Planning for 20 squads (20 coaches), up from 13 last year
o Incentives for coaching and recruiting coaches
· Football (Budget approval moved, seconded, and unanimously passed, editing for $5K increase in fundraising income to support $41,500 WOGCAF budget)
o 550 total registrants, 33 teams expected
o $135 registration fee (up $5 from 2004)
o Ralph noted that Gaming Commission was pressing CYA for information regarding raffles, raffles may be in jeopardy if we don’t correctly respond
4. Treasurer’s Report – Rob Strittmatter
· 2004 Audit Report just received (needs to be reviewed)
· Sales Tax exemption is close to being done but awaiting final confirmation from the state
· Sports programs – turn in cash and checks in a timely fashion!
· Two sports recently turned in cash/checks from last Fall!!!
· CYA to provide each Sport Coordinator with pre-addressed, stamped envelopes to help with timely submissions
5. Al Monica - Sports Action Photography
· Live action, not competing with “team” photos
· Not “exclusive”
· Service available to CYA sports groups
· Board determined “agreement” can be signed by coordinators
6. Fields - Ralph / Hal Strickland
· Colin Powell – lights approved
· Chairman Connolly (Fairfax Board of Supervisors) stated at a public event that he would support a motion to have the $5.50 county fee be used in support of turf fields
· According to the county approximately $1.2 million was collected in $5.50 fees from September through December
· Ralph (Athletic Council) to follow-up by proposing a resolution to the BOS to use the $5.50 to upgrade facilities (fields and gyms)
· WoG – Field Building has been enclosed, new siding, etc. Concession stand improvements and will begin operation in April
· Washington Post – probably unable to use past November (like EDS and Barnsfield
· Judy Gollaway noted that travel teams such as Vienna Softball are using CYA fields
7. Registration, Sports Reporting, and Facility Allocations – Karen Shores
· Fees ($5.50 per registrant) are due to the county April 15th, CYA rosters are due to Karen by March 31st (Karen is out 3/18 – 3/26)
8. Training – Rich Gleason
· Need web visibility (Ed to provide links / pages when Rich provides content)
· Judy commented positively about the recent coaching clinic held at CHS (“it was great”)
9. Old Business - None
10. New Business – None (see previous budget approval motions)
11. Discussion for the good of CYA
· Rick Shryock announced the overwhelming response in support of the West Fairfax Basketball Club, a newly formed AAU Basketball club with representation from Chantilly and Westfield high schools and CYA/SYA/Herndon youth organizations – 17 teams have been formed when only 4 were expected!
