Board Members Present: Ralph Wills, Jack Smit, Ed Miller, Hal Strickland, Mike Dingman, Rick Shryock, Rob Strittmatter
Board Members Not Present: Blair Meason, Art Simcox, Rich Gleason, Bill Minto
Sports Programs Represented: Karen Shores (Registration, Sports Reporting, and Facility Allocations), Basketball (Rick Shryock), WOGCAF (Hal Strickland), Cheerleading (Toni Lightfoot), Softball (Judy Galloway),
1. Opening Remarks – Ralph Wills
· None
2. Treasurer’s Report – Rob Strittmatter
· None
3. Indoor Facilities – Ralph
· CYA (Ralph, Ed Miller, Rick Shryock, Bill Bailey) met with Father Pollard and Tim Shermer of St. Veronica Catholic Church to discuss potential partnership in gymnasium construction
· Hal Strickland and Ralph both suggested some potential solutions that need to be assessed and vetted
· Ed to communicate CYA’s continued interest in partnering to Fr. Pollard and Tim
4. Outdoor Facilities - Hal Strickland
· Quinn Farm Interim Agreement expires in August, Ralph to pursue renewal
· A community meeting was held on 6/16/05 to discuss the EDS site and its development – many issues still need to be resolved before development can begin (but CYA is still currently expected to have to vacate the property – including structures – by 11/15/05)
· CYA needs support of its members in participating in the Sully Woodlands Regional Master Plan process, beginning with meetings on 6/23 and 7/19 (the “process” rewards organizations that attend meetings in large numbers AND speak & actively participate)
· Ralph to provide Softball (Judy Galloway) with a copy of most recently renewed CFC lease
5. Registration, Sports Reporting, and Facility Allocations – Karen Shores
· Karen raised some concern that the county had told her that CYA LL Baseball had reported registration numbers to the county for the fall and that these might duplicate the numbers that she had reported – Ralph assured that it was a non-issue
· Fall (temporary) permits will probably come into CYA in August
· Since Track did not fall under the County’s $5.50 fee, the county refunded CYA the fee which, in turn, was returned to the Track program
6. Word of Grace – Hal
· Some recent incidents of overwhelming amount of people in one day (Mavericks followed by Kings) but overall running smoothly
· After nine months of operating with a negative cash flow (as expected), June will be the first month of positive cash flow
· Ed added that “revenue” for the month of June was projected to be about $30,000 (CYA and external groups combined)
7. Shed – Hal
· Toilet overflowed causing water level of a couple of inches throughout the building until discovered and reported
· Each sport should check/treat their rooms for mold
· Coordinators - this flooding issue has raised the issue that the CYA Board needs to have a key to each sport’s room – please provide Ralph with a key
· Separately, the conference room door was left open, AC unit set to 60 degrees so the AC ran constantly for (?) days
· The conference room has a new conference table (thanks Jack Smit and Ralph)
8. Insurance – No report
9. KidSafe – Jack Smit
· Jack will send a .pdf of all “authorized” volunteers to coordinators along with instructions
10. Corporate Fundraising – Bill Bailey
· Need volunteers to perform research (identify local foundations and grant programs using database available to CYA) and mailing letters (pre-written) so that Bill can follow up with phone calls and email
11. Training – Ralph
· CYA utilized Debbie King’s training program, need to identify another provider – Ralph to identify alternatives
12. Old Business
· It was moved, seconded, and approved unanimously to accept the Wrestling Budget for Winter 2005/2006 (as presented at CYA Board’s May meeting)
· CYA Rugby proposal – It was moved, seconded, and approved unanimously to start a CYA Youth Rugby program in 2006, Ralph to identify/propose a Coordinator for Board approval
· It was moved, seconded, and approved unanimously to propose a modification to the By-Laws, striking the sentence in Article IV, Section 2 (4.02) that states “The President shall not simultaneously manage or coach a competitive team in Chantilly Youth Association
· Per the By-Laws, a special meeting of the membership has been called and is scheduled for 6/29/05 at 7pm at the CYA Shed to consider this matter
· The amendment proposed submitted by Jack Smit to amend the By-Laws by adding a new Article XIII and adding a section to Article V regarding the KidSafe program was discussed but withdrawn
13. New Business
· None
14. Discussion for the good of CYA
· Ed pointed out that the Board was unable to vote on matters for over two months due to a lack of quorum of CYA Board Members at the April and May meetings and respectfully asked that Board Members – especially those that do not attend meetings regularly - to begin attending regularly or consider resigning their positions
