Meeting called to order by Ralph Wills at 8:12 p.m.

Board Members Present:  Ralph Wills, Jack Smit, Ed Miller, Hal Strickland, Rick Shryock, Bill Minto

Board Members Not Present:  Blair Meason, Art Simcox, Mike Dingman, Rob Strittmatter

Sports Programs Represented:  Karen Shores (Registration, Sports Reporting, and Facility Allocations), Basketball (Rick Shryock), WOGCAF (Hal Strickland), Cheerleading (Theresa Ogden, Toni Lightfoot), Baseball (Howard Bernstein), Soccer (Mark Abbott), Wrestling (Andy Miller)

1.      Opening Remarks –

·        None

2.      Treasurer’s Report –

·        None

3.      Cheerleading – Theresa Ogden is moving out of the area, Toni Lightfoot has volunteered to be the Cheerleading Coordinator.  The season currently runs from July to January – Toni is interested in extending the season if possible.

4.      Indoor Facilities – Ralph

·        St. Veronica Catholic Church is seeking a partner to help in gym construction

·        Ed Miller read an open letter from Bill Bailey on the subject

·        Ralph to schedule a meeting with the Pastor

5.      Outdoor Facilities - Hal Strickland

·        CYA is exploring additional opportunities in partnership with local businesses to build additional fields

·        The fields at Quinn Farm are being used by CYA (Lacrosse) and SYA – a dog park is planned too

·        Loudoun County zoning changes and development on the border of Fairfax south of Dulles may spur additional field development (Fairfax providing land if Loudon builds recreational facilities

·        Arrowhead Park is behind schedule but light installation is moving forward

·        Word of Grace – The Wiffle Ball World Series, a fundraiser for the Brian Bedell 2-Young Foundation (for brain cancer research) is scheduled for May 21^st, come and check it out!

6.      (Temporarily move to New Business)

·        Motion to approve Toni Lightfoot as the Cheerleading Coordinator was made, seconded, and passed unanimously

·        Motion to approve Corporate Resolution Document (required by Gaming Commission, authorizing officers as listed in the document) was made, seconded, and approved unanimously)

7.       Registration, Sports Reporting, and Facility Allocations – Karen Shores

·        Only 67 walk-in registrations for summer/fall sports were taken on Saturday May 14^th

·        Allocation requests for fall are due June 1^st

8.      Old Business

·        Wrestling Budget for Winter 2005/2006 was proposed by Andy Miller – generally accepted by those members present – but no vote was taken to approve as there was no quorum

·        Ed to forward the budget to all board members for approval via email

·        Additional Wrestling discussion – Andy needs help with obtaining additional space/time for Wrestling @CHS (or elsewhere) – Ralph to contact Rachel Carson Principal to inquire about auxiliary room

·        CYA Rugby proposal – Discussed and generally accepted by those members present (Ed insisted that a board member or someone very familiar with CYA sports administration “mentor” this new program, Ralph agreed to be this mentor or to identify one) - but no vote was taken to approve as there was no quorum

·        Ed to forward the Rugby proposal to all board members for approval via email

·        The motion to propose an amendment to the By-Laws, striking the restriction against the CYA President coaching or managing a team – remains tabled (lack of quorum)

·        Ed to forward this proposed motion to all board members for approval via email

9.      Shed – Ralph

·        Fence in the back was fixed

10.  Insurance – No report

11.  KidSafe – Jack Smit

·        Approximately 800 volunteers have had background checks completed

·        An additional 200 (approx.) volunteers are soon to be processed

·        Jack to provide additional direction to the coordinators regarding making sure that all volunteers have had background checks

12.  New Business

·        Jack moved (seconded) that a new Article XIII (see attached) regarding the KidSafe program be added to the By-Laws.  Since no quorum was present, the motion was tabled, Ed to forward to all board members for approval via email

13.  Discussion for the good of CYA

·        CYA completed an “Interim Use Agreement” with Long and Foster (new owner of the Washington Post property) to continue using the fields there for up to a year (but Long and Foster needs only to provide 30 days notice to terminate early!)

Meeting adjourned at 10:05 pm.

 

The next CYA Board Meeting is scheduled for Tuesday June 21^st at 8:00 pm at the shed.