Board Members Present: Ed Miller, Mike Dingman, Rob Strittmatter, Hal Strickland, Bill Minto, Rick Shryock, Ralph Wills, Rich Gleason
Board Members Not Present: Blair Meason, Art Simcox, Jack Smit
Sports Programs Represented: Karen Shores (Registration, Sports Reporting, and Facility Allocations), Basketball (Rick Shryock), WOGCAF (Hal Strickland), Softball (Judy Gollaway)
1. Opening Remarks –
· None
2. Treasurer’s Report – Rob Strittmatter
· CYA received confirmation of Sales Tax exemption – retroactive to July 1, 2004
· For tax exemption to be in effect, CYA must be invoiced and the invoice must be paid with a CYA check (individuals can’t claim the tax exemption on CYA’s behalf)
· Pre-addressed envelopes for payment submission (to make it easier to send in checks) were distributed, more are available – contact Susan Gibbs
3. President’s Remarks – Ralph Wills
· The issue of the President of CYA not being able to coach or manage has been raised, Ralph wasn’t aware that this restriction was in the By-laws
· Ralph believes strongly that everyone involved in CYA should be allowed to coach
(Move to New Business)
A motion was made and seconded to interpret the By-Law restriction as being the Head Coach or Manager – this motion did not carry
4. Outdoor Facilities - Hal Strickland
· The county budget for 2006 continues to include the $5.50 “User Application Fee”, however, the county has agreed to put approximately $980,000 to support the development of turf fields and indoor facilities
· Judy asked for the status of her request for a portable toilet to be installed at Rachel Carson – School has agreed, now a secure location with drive up access just needs to be identified before installation (along the right field fence)
· Karen Shores confirmed that CYA paid approximately $32,000 to the county in spring sport application fees
· Karen needs estimated participants for fall allocations (an email from Karen will follow)
· Hal said that, all told, with the loss of the fields at the Washington Post, EDS, and Barnsfield sites, CYA will be down about 8 to 10 fields over the next 5 years
· Apparently Barnsfield had a diamond cut into the front rectangular field between April 14th and April 19th
· Rich Gleason has a contact at St. Veronica’s – will try to connect Ralph with the church to discuss field plans
5. Old Business
· CYA Rugby proposal – Not considered due to lack of quorum (quorum was present at the beginning of the meeting but not when this matter came up) – tabled until next meeting
6. New Business
· A motion was made and seconded to propose an amendment to the By-Laws, striking the restriction against the CYA President coaching or managing a team – motion tabled until the next meeting
7. Discussion for the good of CYA
· Rich Gleason mentioned that ALL CYA members should check with their employer to find out if the employer has a program to make charitable contributions to organizations on behalf of employees that volunteer their time for the charity
· Ed noted that CYA’s (501(c)(3) letter is posted on the web site
